News
Minutes of the meeting of D.W.C.T. Committee held on 28th November, 2009 at club Tent.
Sri Suhrid Prasanna Ghosh one of the Vice-Presidents of the Club presided over the meeting.
1. Re : How many teams will participatethis year ?
Since Chairman and Convenor both of them are absent in the meeting thus matter will be finalised in the next meeting.
2. Re : Whether a Souvenir will be published and what will be tariff of advertisements.
General Secretary informed the house that he has taken the estimate of publishing the souvenir, which will cost Rs. 32,000/- for 150 nos. books of 48 pages including 16 pages of 4 colour printing from Caps Micrographics.
After some discussion it has been decided that instead of 150 nos. books we may reduce the number to 100 nos. and to cover the expenses it has been decided that each one of our committee members including the office bearer will bring advertisement worth Rs. 1000/- minimum. Then the house approved the publication of the Souvenir.
Regarding Tariff of ad. it has been dcided as follows :
Back Cover .. Rs. 10,000/-
2nd " .. Rs. 7000/-
3rd " .. Rs. 5000/-
Special Page .. Rs. 2000/-
Full " .. Rs. 1500/-
Half " .. Rs. 1000/-
The last dat of submission of ad. is 15th January, 2010 and th book will be released by 20th January, 2010.
3. Re : Main Sponsor or Co-sponsors
The matter will be discussed in the next meeting.
4. Re : Media Sponsor
The matter will be discussed in the next meeting.
5. Re : Who will be the Chif Guest to distribute the prizes.
The matter kept for next meeting.
6. Re : Budget
On the basis of last year Receipts & Expenses, this year budget has been fixed as follows :
Expenses Receipts
(i) Prizes Rs. 60,000.00 (i) Entry Fee From 16 teams Rs. 9,000/- Rs. 1,44,000.00
(ii) Food Rs. 50,000.00 (ii) Advertisement in Souvenir
(iii) Trophies Rs. 10,000.00 (iii) Banner Display on the Ground Rs. 1,56,000.00
(iv) a) Gears (iv) Donation
b) Mat Rs. 10,000.00 (v) Sponsorship
c) Screen
(v) Umpires Rs. 4,000.00
& Scorer
(vi) Mike &
Decorator Rs. 8,000.00
(vii) Miscellaneous Rs. 2,000.00
Total Rs. 1,44,000.00
(viii) Printing of
souvenir Rs. 26,000.00
Total Rs. 1,70,000.00
(ix) Surplus Rs. 1,30,000.00
Total Rs. 3,00,000.00 Rs. 3,000,000.00
Re : Fixation of date for the next meeting.
It wll be held on next Saturday i.e. on 5th December, 2010.
Meeting the terminated with aVote of thanks to the Chair.
Chairman
NOTICE OF ANNUAL GENERAL MEETING
Notice is hereby given that the 87th Annual General Meeting of the Club will be held on Saturday the 21st November 2009 at 3.30 pm at the Clun Tent, Kolkata - 700021 to transac the following business :
A G E N D A
1. To confirm the minutes of the last Annual General Meeting held on 20th December, 2008
2. To receive an adopt the Annual Report for the year ended 31st March, 2009.
3. To receive and adopt the Audited Balance Sheet, the income & expenditure account for the
year ended 31st Mrch, 2009.
4. To appoint Auditor for the year 2009-2010.
5. Miscellaneous.
for HOWRAH UNION
Indranath Dey
General Secretary
Dated : 26th October, 2009
The minutes of the meeting of the Managing Committee held on Saturday the 19th may, 2007 at 5 P.M. at club tent.
Members Presents:
1. Sri Samir Dutta - Vice President
2. Sri Sachin Kumar Satra.
3. Sri Ramesh Biyani
4. Sri Sukhendu Chatterjee
5. Sri Sakti Prasad Banerjee 6. Sri Debdas Kundu.
7. Sri Indra Nath Dey
8. Sri Avijit Dutta
9. Sri Amiya Gupta
10. Sri Prabir Choudhury
In the absence of the President, Shri Russi Mody, Vice – President, Shri Samir Datta presided the meeting.
Agenda-1: To confirm the minutes of the last meeting held on 5th May, 2007
The minutes of the previous meeting held on 5th May, 2007 were circulated and read out in the meeting.
The Chairman pointed out a serious omission in the minutes, he said we discussed in the meeting to give stress on membership drive we should strive for all round improvement of canteen and a cosy sitting place for dine otherwise it may not be possible to get good people as our life member who will pay Rs. 5,000/ to become a member.
Regarding the new membership Sri Subhendu Chatterjee wanted to know whether we can give Cricket ticket to our members on which Sri Abhijit Dutta pointed out that this category of members will also ask for voting right. On this Sri Sachin Kumar Satra said to avoid the voting right as we may enroll them as Associates Members instead of Life members, However no final decision was taken in the meeting , Chairman asked the General Secretary to bring this membership issue in the next meeting with a separate agenda. Members confirmed the minutes of the meeting.
Agenda-2: To discuss about the installation of the Multi-Gym and to form a committee to look after it.
General Secretary said that final discussion is being held with P.C. Chandra probably it will be installed by June, 2007. In regards to forming of a Committee to look after it, it has been decided that Football Secretary Sri Subhendu Chatterjee, Ground Secretary Sri Avijit Datta and a person as per their choice will constitute the 3-men committee to see the day to day activities of the Multi-Gym.
Agenda-3: To discuss about the Football Team 2007
G.S. requested Sri Swapan Chakraborty (Bartus) to enlighten the member about the formation of the team. Mr. Chakraborty said that so far his knowledge goes this is the best side he has seen in the last one decade. House appreciated the hardship taken by the Football Secretary Sri Subhendu Chatterjee to form the team. On the querry raised by Sri Prabir Choudhury, Asst. Secretary regarding budget of Football Team, Sri Chatterjee confirmed a budget of Rs. 3, 00,000/ (Rupees Three lakhs) required for Football team 2007.
Agenda-4: To Discuss about the Sixteen-Point programme for 2007-08
Sri Sachin Kumar Satra pointed out that earlier it was a 20- point Programme for development activities of the club adopted by the committee and we should follow that 20- point programme and should mention the progress of the programme time to time, G.S. said he will prepares the same as per Sri Satra’s guidance and will place the same in the next meeting.
Agenda-5: Miscellaneous
G.S. placed the unedited Accounts of Russi Mody football Academy for 2006-2007. G.S. also said that he is totally upset in seeing the performance of the player. The selection of the players was not done properly and that money had been wasted on the trainees.
After thorough discussion on this, house requested G.S. to discuss with IFA officials and to find out a proper solution, otherwise it was of no use to run such Academy which is seer wastage of money.
House appreciated the sentiments expressed by G.S. regarding the progress of the Academy.
It was decided that the next Managing Committee Meeting will be held on Saturday, the 9th June, 2007.
Meeting terminated with a vote of Thanks to the chair.
